Annual Meeting

Posted: 23 October 2023

Dear Hampton Chase Recreation Association Member(s):

Please be advised that the Notice of 2023 Annual Meeting letter was sent to all homeowners of record and serves as official notice of the 2023 Annual Meeting as prescribed in Article XII, Section 3 of the Bylaws of the Hampton Chase Recreation Association (HCRA).  The Annual Meeting will be held virtually via Zoom.

DATE: November 16, 2023

TIME: Online Registration begins at 6:30 p.m. Meeting starts promptly at 7:00 p.m.

PLACE: Virtually via Zoom. Register in advance by visiting: https://bit.ly/3Q58jL9

Select “Join Meeting” and enter Meeting ID: 849 5171 6494

After registering, you will receive a confirmation email containing information about joining the meeting.

This year, in lieu of submitting a paper proxy or ballot, we encourage you to vote electronically. This is a safe and efficient method to increase participation. Each property with an email on file will receive an email invitation to vote from the community voting site: https://hamptonchase.ivotehoa.com/register. If you do not receive the email by
October 30, 2023, you can request your code by emailing your name and street address to the Hampton Chase Management Team at Cardinal Management Group at hamptonchase@cardinalmanagementgroup.com.

Voting online is easy and quick in just three steps!
1. Receive the email and click the link to go to the voting site
2. Register for the vote by entering your information and creating a password
3. Make your choices on the ballot and submit

When your vote is complete, you will receive both an onscreen confirmation and an email that the vote has been recorded. The entire process takes only a few minutes, probably less time than it took to read these instructions! You may vote electronically until 5:00 p.m. on November 15, 2023.

For those who do not wish to vote electronically, we have enclosed a paper proxy ballot for voting and quorum purposes. The paper proxy ballot must be received at Cardinal Management Group, Inc. 4330 Prince William Parkway, Suite 201, Woodbridge, VA 22192 or via email to hamptonchase@cardinalmanagementgroup.com by 5:00 p.m. on November 15th. Please do not vote electronically and submit a paper proxy.

It is very important that a quorum of homeowners be present, either in person (virtually) or by proxy, in order for business to be conducted at the Annual Meeting. We have also included draft minutes from the 2022 Annual Meeting for your review.

This meeting will be Hybrid with in-person attendance at the Hampton Chase Recreation Clubhouse, located at 5492 Ashleigh Rd., Fairfax, VA 22030, and via Zoom as mentioned above.

We look forward to your participation to achieve quorum.

Very truly yours,
HAMPTON CHASE RECREATION ASSOCIATION